SAP-Purchasing Specialist / Buyer

Miami, FL
Full Time
Purchasing
Mid Level

Join Our Team – Purchasing Specialist/Buyer
Location: Miami, FL | Full-Time | On-Site

SAP USA Auto & Truck Parts, a fast-growing distributor in the heavy-duty automotive industry, is seeking a highly motivated and detail-oriented Purchasing Specialist/Buyer to join our team. This role plays a critical part in managing inventory levels, sourcing quality products, and ensuring timely procurement to support our operations and customer needs.

If you thrive in a dynamic, fast-paced environment and have a strong background in purchasing or supply chain, we’d love to hear from you!

Role:
Executes daily purchasing operations, monitors open orders, and maintains vendor communication to ensure on-time, cost-effective replenishment.

Daily Tasks:

  • Issue and send Purchase Orders (POs) based on ERP signals or planning sheets
  • Confirm receipt and accuracy of POs with suppliers
  • Follow up on production status and estimated ship dates
  • Track open orders and adjust delivery schedules as needed
  • Record vendor confirmations, invoice changes, or delays
  • Maintain current pricing, lead times, and MOQs in ERP
  • Support urgent restock or airfreight requests from Sales or Logistics
  • Communicate ETA updates to the Receiving and Warehouse teams
  • Report vendor shortages or quality concerns to the Quality and Claims teams

DEPARTMENT-WIDE RESPONSIBILITIES

All purchasing staff are expected to:

  • Maintain accurate and up-to-date purchase data in ERP (e.g., NetSuite)
  • Track product availability, shortages, and safety stock thresholds
  • Work closely with Inventory Analysts, Supply Chain, and Warehouse
  • Avoid overstocking by purchasing according to actual need and velocity
  • Monitor landed costs (FOB, CIF, shipping, customs) for margin integrity
  • Collaborate with Finance and Accounting on invoice discrepancies and payment terms
  • Support private label program launches by ensuring packaging and timing align
  • Work with the Logistics Team to ensure compliance with FTZ documentation (if importing to bonded zones)


DAILY / WEEKLY TASK EXAMPLES

Frequency

Task

Daily

Review ERP purchase recommendations, issue POs, confirm orders, update vendor timelines

Weekly

Analyze out-of-stock and low-stock reports, track open PO status, check shipment progress

Monthly

Evaluate supplier performance, run purchasing metrics, propose sourcing adjustments

Quarterly

Review long-term forecasts with Supply Chain, renegotiate contracts or bulk discounts


TOOLS & SYSTEMS USED

  • ERP: NetSuite (purchase orders, vendor data, inventory status)
  • Excel: For planning, tracking shipments, and vendor scorecards
  • Email / WhatsApp / WeChat: For vendor communication (especially for international sourcing)
  • Vendor Portals: For house brand partners or packaging vendors
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