Inventory Clerk

Gastonia, NC
Full Time
Materials
Mid Level



Inventory Counting & Reconciliation

  • Execute scheduled cycle counts by location, item, ABC class, or process area to meet the defined count frequency.
  • Perform ad-hoc counts triggered by transactions, hot parts, negative balances, or exception reports.
  • Prepare a report for inventory reconciling variances by verifying units of measure, counting methods, and transaction history; make a proposal for inventory reconciliation with dollar figures.
  • Segregate and tag discrepant inventory and send out daily reports.
Root-Cause Analysis & Continuous Improvement
  • Investigate discrepancies (e.g., wrong location, over-production, packaging/UoM conversions, BOM/Backflush inaccuracies, scrap accounting, transfers, scheduling, rework)
  • Document root causes and implement corrective/preventive actions (5 Whys, fishbone, standard work updates).
  • Recommend improvements to storage practices, labeling, bin zoning, and transaction discipline.

Transaction Integrity & Documentation

  • Audit recent transactions (receipts, issues, transfers, returns, adjustments) to validate accuracy against physical stock and paperwork.
  • Maintain complete records of counts, variances, approvals, adjustments in compliance with internal controls and audit requirements.
  • Support physical inventory and cycle-count program governance.

Cross-Functional Collaboration

  • Coordinate with Receiving to ensure proper labeling and put-away accuracy.
  • Partner with Production/Scheduling on WIP counts, backflush accuracy, and scrap reporting.
  • Communicate findings, risks, and status to Materials/Operations leadership.

Safety & 5S

  • Follow all safety policies, PPE requirements, and equipment operating procedures.
  • Maintain clean, organized, and clearly labeled inventory locations; champion 5S in assigned zones.

Daily / Weekly Activities

  • Daily: Complete assigned count list; investigate and reconcile variances; record and route adjustments for approval; update trackers and dashboards; perform spot checks on problem SKUs/locations.
  • Weekly: Review KPIs; analyze top variance drivers; validate new or reconfigured locations; participate in tier meetings; propose improvements.
  • Monthly/Quarterly: ABC review, count frequency tuning, and program effectiveness review; support audits and inventory risk assessments.

Key Performance Indicators (KPIs)

  • Inventory Accuracy (By Location & Item): ≥ 98%
  • Count Compliance: ≥ 95% of scheduled counts completed on time
  • Variance Resolution Lead Time: ≤ 48 hours for standard discrepancies
  • Root-Cause Closure Rate: ≥ 90% of investigated variances

Required Qualifications

  • High school diploma or GED
  • Strong math skills and attention to detail
  • Basic Excel/Google Sheets skills for variance analysis and reporting
  • Ability to lift up to 50 lbs., stand/walk for extended periods, and operate material handling equipment

Preferred

  • Experience in manufacturing or distribution with ABC cycle count programs
  • 1–3 years in inventory control, warehouse, or materials management
  • ERP experience (e.g., SAP, Oracle, Microsoft Dynamics, Infor, Epicor, NetSuite)
  • Familiarity with lean/5S, Kanban, backflush processes, and lot/serial control
  • Forklift certification

Skills & Competencies

  • Analytical: Root-cause thinking; comfortable with transaction trails and audit logs
  • Organization: Prioritizes counts by risk/impact
  • Communication: Clear written documentation; concise variance summaries to leadership
  • Systems: ERP navigation
  • Quality Mindset: Escalates discrepancies, respects segregation and traceability rules
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